Stay on top of project billing

Invoicing clients and approving invoices from subcontractors is essential but routine, detail-oriented, and time-consuming. Challenges include incoming invoices that do not align properly with contractual milestones. For client invoicing, issues include billing on time, including contractor bills, missed billing opportunities, and compiling good-looking progress reports.

Project managers have to be involved in payment flows because they possess detailed knowledge of the project tasks and status. They're in a position to evaluate the work of subcontractors, demonstrate the completion of contractual stages to clients, and bill the client for the work.

What, specifically, can a contract billing tool do to make contractual billing easier, clearer, and less time-consuming?

  1. display a list of contractual stages and payments,
  2. keep a tally of amounts from previous invoices,
  3. force subcontractors to break down their invoices along the lines of agreed contractual terms,
  4. assist with client reporting,
  5. interface with your accounting team so that they can manage the actual invoicing and payment,
  6. notify you when it's time to bill your clients,
  7. show you the project hours logged by each person in your team and the amount of work done since you last invoiced your client,
  8. make contractual changes easier to track and reduce the chances of missed billing opportunities,
  9. organize your contracts, delivery milestones, dollar amounts, and invoices in one place,
  10. present financial insights from your contractual information, invoices, and staff time-entries.

If your project team suffers from missed billing opportunities, a lack of financial awareness, or does not know how their project stands financially, then they need a contract and billing management system designed for project managers.

Managing project finances consistently well is challenging due to its opacity and the sheer number of moving parts. The StageProject™ software is a contract-management, online billing, and reporting system that offers a window into each project's contractual relationships, stages, invoices, and overall financial health.

If you're looking for a proven system to systematize contracts and billing for your multi-stage projects, try StageProject on your next big project.

/  Further Reading  /

Growing an Architectural Firm
Futuristic Architecture - Dark

Maintaining agility and transparency as your organization scales up.

Essential Metrics for Architects
Leadership team in a meeting

Fundamental metrics that architects should use to measure the success of their firm and projects.

Design Change Management Done Right
Project team in a meeting

Boost project efficiency and profitability by handling design changes better.

Turn design change management into a core competence.

Why PMs Should Lead Project Billing
Project team in a meeting

Telltale signs of a suboptimal contract management workflow.

Rethinking Contract Management
Crossing a project minefield

Does your firm's contract management and project billing workflow feel like crossing a minefield?

Do you Recognize these Challenges?
Subcontractor invoice approval

Wishing you could spend more time working on the things you love, instead of routine billing and contractual details? You'll recognize some of the challenges highlighted here.

Contract Intelligence™ Framework
Reimagined in Edmonton

Optimizing the intersection between project management and contract management could be a source of significant untapped potential.

Reimagined in Edmonton
Reimagined in Edmonton

How, Why and Where : the brainchild of an award-winning Edmonton architectural firm.

Not Another Document Workflow System
Document Workflow System

Who thinks that the hard part of contract management is document storage, document sharing, and electronic signatures?

Introducing StageProject™
Introducing StageProject

StageProject® launched for public consumption in January 2021.

Supporting unlimited users and priced per active project, it's lean and will grow with you. Try it on your next project and see how it revolutionizes your contracts and billing workflows.

Contract Management Demystified
Contract management demystified

Undertaking complex projects involving multiple stages, contractors, clients, or all of the above, contract management is the task of negotiating and managing the terms of each relationship favourably.

For success, agreements between parties require exceptional clarity about deliverables, deadlines, rewards, and penalties.

Invoice Inbox Zero
Contract management demystified

In a medium-sized firm where I once worked, senior partners would meet with their bookkeeper to process the incoming pile of invoices that had arrived in the preceding month.

Staying on Top of Project Billing

Invoicing clients and approving invoices from subcontractors is essential but routine, detail- oriented, and time-consuming. Challenges include incoming invoices that do not align properly with contractual milestones. For client invoicing, issues include billing on time, including contractor bills, missed billing opportunities, and compiling good- looking progress reports.

StageProject™ Deep Dive
the stageproject system

StageProject streamlines contract management and billing for projects with multiple stages and sub-consultants. It's helps approve invoices, client billing and reporting, and managing design changes.